About Virtual Classrooms in Adobe Connect

Users with the Meeting and Training features installed can create virtual classrooms. Users must be a meeting host and training manager to create a virtual classroom. A Virtual Classroom Manager has the same rights as those of a Meeting Host and a Training Manager and can create a virtual classroom. The VC Manager can use Adobe Connect VCs without having the Meeting Host role as part of the Named Virtual Classroom licensing.

Use virtual classrooms to conduct training sessions. Virtual classrooms are added to a curriculum, just like a meeting. Unlike a meeting, virtual classrooms can have a Presenter course added that can impact completion requirements. (Course transcripts are not generated for students who enter a virtual classroom as a guest.)

Just like meetings, there are three access levels for virtual classrooms: enrolled students only, enrolled students and accepted guests, and anyone who has the URL for the virtual classroom can enter the room.

Creating a virtual classroom

In creating a virtual classroom, your workflow involves the following tasks:

Start the Virtual Classroom wizard

On the Adobe Connect Central home page, locate the Create menu bar and click Virtual Classroom.

Virtual classroom information

On the first page of the Virtual Classroom wizard, you enter background details about the virtual classroom, such as a name and summary. (Only the virtual classroom name and language are required; all other fields are optional.) You can edit this information after the virtual classroom is created.

You can suspend a virtual classroom. Suspending a virtual classroom prevents users from entering the classroom, until the organizer lifts the suspension after preparing the classroom completely, say by creating the room template.

Enroll learners

Only enrolled users can browse to the virtual classroom URL and log in to view the virtual classroom. To enroll large numbers of users, if you have the Event Management application, present the virtual classroom as an event.

You can add and delete learners, as required, after the virtual classroom is created. Also, you can enroll users in bulk.

Set up notifications

A virtual classroom notification is an email message telling enrollee how to access the virtual classroom.

When you format your notification, you can use runtime fields in the subject line and in the body of the message. These fields are virtual classroom information variables that are automatically filled in for you when the email notification is sent.

You can change the virtual classroom notifications after the virtual classroom is created.

Set up reminders

Reminders are optional. A virtual classroom reminder is an email message sent to either all or selected virtual classroom enrollee after you set up the virtual classroom. You can use reminders, for example, to remind enrollee that they are scheduled to enter the virtual classroom or to notify specific individuals that they are required to enter the virtual classroom.

View virtual classroom information

You can view information about a virtual classroom from the Virtual Classroom Information page. This page appears when you click the virtual classroom name in the Training folder list. From this page, you can view or edit the information for a specific virtual classroom, such as name, summary, URL, access details, and telephony information.

Virtual classroom templates

If you have the Meeting and Training features installed, a Shared Training Templates folder, which contains the Virtual Classroom Template, is automatically installed. Hosts can choose to suspend a Virtual Classroom, before it is used for the first time. Suspending a Virtual Classroom locks out all users, including the host. Suspending is helpful in a scenario where hosts want to make final changes to the templates and ensure that they are applied.

For detailed information about templates, see Meeting room templates and layouts.

Apply a template to a new virtual classroom

Convert a virtual classroom into a template

If you are a training manager and meeting host, you can create a virtual classroom template. Move the virtual classroom to one of two template folders: Shared Templates (in the Shared Training folder) if you want others to be able to access the template, or My Templates (in your user training folder) if you are the only one who uses the template.

note: To add a virtual classroom to the Shared Templates folder, you must have Manager permissions for the folder. By default, you have full control over virtual classrooms and templates in your user training folder.

Edit virtual classrooms

There are various tasks you can do to manage and maintain the virtual classrooms you have created.

Edit virtual classroom and telephony info

Edit virtual classroom courses

Edit virtual classroom enrollee

Edit virtual classroom notifications and reminders

You can use the notification feature to send an email message providing details to virtual classroom enrollee, including a link to the classroom. The message can go to all enrollee, or to a subset of enrollee.

The reminders feature in Adobe Connect Central, similar to the notification feature, lets you send email messages to enrollee. The primary difference between notifications and reminders, however, is that the Reminders page lets you send the messages at specified intervals. The message can go to all enrollee, or to a subset of enrollee.

note: Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of virtual classrooms and what you can do in virtual classrooms. For more information, see Working with compliance and control settings.

Edit virtual classroom content

View and edit virtual classroom recordings

You control who can view a virtual classroom recording by setting the recording as public or private. For more information, see Play back a recorded meeting

View virtual classroom reports

The Reports feature of Adobe Connect Central lets you create reports that show you a given virtual classroom from different perspectives.

Set self-enrollment options

Self-enrollment options are set using the Training Catalog. Add courses, curriculums, and virtual classrooms to the catalog if you want to use the self-enrollment feature. For more information, see Manage the Training Catalog.

Withdraw your self-enrollment

Enrolled users or the ones who have submitted the enrollment request, can both withdraw their enrollment. This option applies to Virtual Classrooms, courses, and curriculums. It is available up to one hour before the start of the training. User is able to click the Withdraw Enrollment button to either remove the Enrollment or to withdraw the enrollment request - in both cases, status goes back to Not Enrolled.