Microsoft Outlook Add-in for Adobe Connect

Last updated on 5 Mar 2025

Learn how to add a Connect room to your Microsoft Outlook event invite.

Important

You must be on Adobe Connect 12.9 and later to use the Microsoft Outlook Add-in.

Integrate Adobe Connect with Microsoft Outlook add-in helps hosts easily access and manage Adobe Connect rooms within Outlook invite, create new rooms without opening Adobe Connect Central, and set a default room for quick scheduling. You can also enable the add-in for other account members, making it accessible to your whole team. The Adobe Connect Microsoft Outlook add-in lets you schedule and start Connect meetings and events directly from your Outlook calendar, saving time and streamlining your workflow.

Pre-requisites for Office 365 Administrator

Deploy Adobe Connect Add-in for Outlook

Navigate to the Microsoft AppSource store.
Search for Adobe Connect for Outlook.
Select Adobe Connect for Outlook.
Add the Outlook add-in.
In the Microsoft 365 Admin center, select the option to install add-ins from the store. View the Install or remove Outlook add-in doc from Microsoft.

Grant permissions and access

The add-in requires access to the user's calendar to fetch and display scheduled meetings. Ensure that the necessary permissions are granted during the deployment process. Follow the prompts during deployment to grant the required permissions.

Deploy Adobe Connect Add-in for On-Premise Customers

Get the manifest.xml file from Adobe Connect.
Register the application with Azure on your Microsoft 365 account. Reach out to Adobe support for more details and troubleshooting.

Frequently asked questions

The add-in will be available on the Microsoft App Source store. Admins can deploy it to their users through the Microsoft 365 Admin Center.

Users can install the add-in themselves if their organization's IT admin allows access to the Outlook Get add-in store.

If the IT admin does not deploy the add-in and does not allow users to access the store, the add-in will not be available to the users.

The add-in will be available automatically only if the IT admin deploys it to all users. Otherwise, users will need to install it from the store if allowed.

IT admins can find the add-in in the Microsoft App Source store and deploy it to their users from the Admin center.

The add-in only supports Microsoft 365 Outlook.

Pre-requisites for Adobe Connect Account Administrator

Adobe Connect admins must enable the Outlook add-in from Adobe Connect Central so that account members can access it.

View Configure Outlook add-in settings for more information.

About Outlook add-in

The Outlook Add-in for Adobe Connect streamlines the scheduling and management of Adobe Connect meetings directly from Microsoft Outlook. This add-in enhances productivity by integrating Adobe Connect's communication and collaboration features into Outlook, allowing users to schedule, manage, and join Adobe Connect meetings without leaving their email client.

The add-in allows users to:

Schedule Adobe Connect meetings directly from Outlook, eliminating the need to switch between applications.
Manage Adobe Connect rooms and view the list of available rooms directly in Outlook.

In this article:

Add Outlook add-in
Schedule a meeting
Create a room
Change a room

Select a default room
Change default room
Frequently asked questions

Add Outlook add-in

The Outlook add-in is available at the organization level after the account admin deploys it across the organization. Use the following steps to access the add-in:

Open Microsoft Outlook.
Select See more items (...) on the top menu bar of Outlook and then select Get Add-ins.
Search for Adobe Connect and then select Add.

Select Add to add the Adobe Connect for Microsoft Outlook add-in

Alert:

If the Adobe Connect add-in doesn't appear in All apps, contact your account administrator.

Schedule a meeting

The add-in automatically generates a unique Adobe Connect meeting URL and inserts it into the meeting invite.

In Microsoft Outlook, select New Event to add the invite.
Select Add Connect Room from the toolbar.
From the Adobe Connect options , select Open Add-in.

Add the add-in to an event
Select Get Started (if you're a first-time user).
Enter the Account URL.

Log in with your credentials in the Adobe Connect login dialog box.
Select Add room to event.

Add a room for the event
Select a room from the list. This list contains all the rooms created by you. Hover over the room name to view its information. You can also set a default room for quick and hassle-free meetings.

Create a room

While Adobe Connect Central lets you create a room, the Outlook add-in simplifies the process by allowing you to create a room directly when scheduling an event in Outlook, without needing to log in to Adobe Connect Central. Use the following steps to create a room:

In Microsoft Outlook, select New Event to add the invite.
Select Add Connect Room from the toolbar.
From the Adobe Connect options , select Open Add-in.
Under Default room, select Add room.
Select Create new room.

Create a new room from Outlook
Enter the room name in the Room name field.
Select Room type from one of the following:
- Meeting: Select the option when you're scheduling a team meeting or session.
- Virtual classroom: Select the option when you're scheduling a virtual classroom or training session.
Add details to create a new room
(Optional) In the Additional settings, you can customize the following your room:
- Custom meeting URL: Customize the meeting URL. For example, my.adobeconnect.com/(your room name). View Create custom URL for more information.
- Room template: From the dropdown, select a room template. View Room templates for more information.
- Telephony profile: Select the telephony provider for the session.
Select Create and add.

Change a room

After the meeting URL is generated in the invite, you can also change the room before sending the invite to participants. Use the following steps to change a room:

In Microsoft Outlook, select New Event to add the invite.
Select Add room to event.
Select Change event room.

Change event room
It lists all the rooms that you've created. Select a room and then select Add room.

You can change the room again by selecting Change room.

Select a default room

A default room is a pre-configured room for easy access to meetings, classes, or collaborative sessions. The default room is readily available to add in the invite without searching the list. Use the following steps to set a default room.

In Microsoft Outlook, select New Event to add the invite.
Select Add Connect Room from the toolbar.
From the Adobe Connect options , select Add/Setup default room.
It lists all the rooms that you've created. Select a room and then select Set as default.

Set a default room

Change default room

Changing the default room is beneficial for maintaining consistent settings, automatically applying specific configurations, and streamlining the scheduling of recurring meetings. It allows you to tailor the room setup to match team or project needs, increasing convenience and productivity for regular sessions.
Use the following steps to change the default room in the event invite:

In Microsoft Outlook, select New Event to add the invite.
Select Add Connect Room from the toolbar.
From the Adobe Connect options , select Add/Setup default room.
Select Change under the Default room.

Change default room
Select the room and select Update.

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