- Adobe Connect User Guide
- About Adobe Connect
- Getting Started
- Basics
- New host onboarding
- Understanding pods
- Layouts
- Create and manage Adobe Connect room
- Adobe Connect Central homepage
- Audio in Adobe Connect meetings
- Backstage
- Broadcast controls- Green room
- Adobe Connect room search
- Join Adobe Connect meetings using telephony audio
- Share audio/video
- Engagement in Adobe Connect
- Breakout rooms
- Closed captioning
- Recordings
- Session dashboard
- Microsoft Outlook add-in
- Manage user content in Adobe Connect
- Generative AI features
- Basics
- Adobe Connect Mobile
Learn how to use meeting room templates in Adobe Connect to effortlessly set up meetings, trainings, and events with built-in and custom layouts.
A template is simply a meeting room that has already been designed. It can contain one or several layouts with different display panels (or pods), configurations, and content. Layouts can be optimized for a specific task, such as presenting slides or collaborating with peers. Leverage existing layouts and content to reduce repetitive customization each time you create a meeting. Create your own templates or use the default templates included in Adobe Connect.
The following topics are covered in this article:
Types of room templates
To help you quickly create a meeting room, Adobe Connect offers three built-in templates:
- Default Meeting
- Default Training
- Default Events.
When creating a meeting by using the New Meeting wizard in Adobe Connect Central, select one of these three templates for your meeting room. Then, add your content, and start your meeting.
When you create a meeting room from a template, the latest version of the content is added to your room. If you edit the source file for the embedded content, the changes do not affect the content in your room. To update the content in your meeting room, upload the revised file to the Adobe Connect Server. Then, replace the existing content in the meeting room with the revised content on the server.
With Adobe Connect 12.5, use new default templates to take advantage of features such as Quiz pod (in training template) and Chat panel (layout independent). All the Connect accounts created after 12.5 release will have these designed templates as default templates, whereas the default templates of existing accounts will not be disturbed.
Learn more about new default templates from Meeting room layouts for Adobe Connect 12.5.
Default Meeting template: General template for meetings. It contains three layouts: Sharing, Discussion, and Collaboration. The Sharing layout is optimized for sharing content (Microsoft PowerPoint presentations, video, Adobe PDF, and so on). The Discussion layout is optimized for discussing issues interactively and taking notes. The Collaboration layout is optimized for annotating content and drawing freehand on content.
A. Sharing B. Discussion C. Collaboration
Default Training template: Used for online collaborative instruction and virtual classrooms. It contains three layouts: Lobby, Classroom, and Analysis. The Lobby layout is a place to exhibit a self-running presentation or display other preliminary content. Leave the Lobby layout open so that attendees can browse its content while waiting for the meeting to begin. From the Classroom layout, present PowerPoint slides, share your screen, or share a whiteboard. The Analysis layout enables you to collaborate with students, provide files to download and links to browse, and use a whiteboard for instruction. Default Training template and Default Virtual Classroom Template are available in the Shared Training Templates folder, latter being the default template for Virtual Classrooms.
Default Events template: Used for meetings or seminars with a large audience. It contains three layouts: Lobby, Presentation, and Questions And Answers. The Lobby layout is a place to play music, exhibit a self-running presentation, or display other preliminary content. Leave the Lobby layout open so that attendees can browse content while waiting for the meeting to begin. From the Presentation layout you present PowerPoint slides, share your screen, or show a whiteboard. The Questions And Answers layout facilitates an open Q&A session with participants.
Information preserved in a template
A meeting room converted to a template is a duplicate of the original room. Layouts, pods, room information, and most types of content are preserved in the template, including the following:
- Layouts with name, order, and starting (selected) status
- Pods with name, size, position, and settings for full-screen toggle
- Pod content
- Microphone rights for Participants.
- Page number in PDF files and position of the seek bar in FLV files
- Whiteboard overlay contents
- Poll state (Prepare, Open, Close), questions, answers, and broadcast results
- Questions and answers, Chat pod link, and status (Open, Answered, All)
- Text in Notes pod
- Video settings
- Room on hold (Yes, No)
- Value for guest entry
- Messages displayed to users when a meeting is on hold or ended
- Room background, screen resolution, and bandwidth
- Presenter Only area status
- Contact invitees description
- All the settings of and changes to the breakout rooms. Also, these settings are carried forward when the template is used to create a meeting.
Certain information is not saved to the template. Audio conference settings, Audio Setup wizard settings, and the content of a Chat pod are not saved to a template.
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On the Adobe Connect Central home page, in the Create New menu bar, select Meeting.
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On the Enter Meeting Information page, next to Select Template, select the menu and make a selection. (The Shared Templates\Default Meeting Template is the default.)
If you are a host, you can create a meeting room template. To add a meeting room to the Shared Template folder, you must have manager permissions for the folder. By default, you have full control over meetings and templates in your user meeting folder.
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From the Meetings tab in Adobe Connect Central, navigate to the meeting room you want to convert.
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Select the check box next to the meeting room.
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On the navigation bar, select Move.
Two columns are displayed in Adobe Connect Central. The name of the meeting room is displayed in the left column. In the right column, under the heading Move to This Folder, User Meetings > [your account] is selected by default. If you want to use this folder, go to step 5.
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Navigate to and select a template folder, such as the Shared Template folder.
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Select Move at the bottom of the column.
Your meeting room now resides in the template folder that you selected. The template is added to the list in the appropriate folder.
When you create a meeting with the New Meeting wizard, you can select the template you created from the Select Template menu. You can customize this room just like any other to meet your needs. Once the meeting is created, you cannot apply a new template to it. Instead, create a meeting by using the new template.
The Layouts menu and the Layout bar are visible only to hosts. The default layouts are Sharing, Discussion, and Collaboration.
The Manage panel appears from the menu on the right side of the Layouts panel. You can create new, duplicate, delete, or rename the layouts in the Manage panel.
CREATE A LAYOUT
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To create a blank layout to which you manually add pods, or a duplicate of an existing layout, do one of the following:
Choose Layouts.
Select plus
on the bottom left hand corner of the screen. This allows you to create a new blank layout or to duplicate an existing layout.
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Create New Layout - This will create a new layout. By default, the layout name will be "New Layout" if not changed.
Create New Layout Create New Layout -
Duplicate Existing Layout - This will duplicate a layout already in the room. Just select the desired layout to duplicate from the drop-down menu. The name will be "Duplicate" of "Layout Name" if not changed.
Rename a layout
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To rename a layout, choose Manage from the Layouts menu option on the right hand side of your screen.
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In the Layout mode, select a layout that you want to rename.
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Double-click the layout name and enter a new name.
Delete a layout
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To delete a layout, choose Manage from the Layouts menu option on the right hand side of your screen.
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In the Layout mode, select the layout that you want to delete. You can choose to select multiple number of layouts at a time.
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The Layout mode on the top shows the number of layouts selected. Select Delete (
) and confirm.
Reorder layouts
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In Layout mode, you can change the order in which layouts are listed in the Layout menu.
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Drag the layout up or down to reorder the layouts.
Drag the layout preview in the Layout bar to change the order of the layouts.
Search Layouts
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To search a layout, choose Manage from the Layouts menu option on the right hand side of your screen.
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Select the Search icon
at the top of the panel, and start typing the name of the layout. If the search term matches a layout, the desired layout is displayed. -
Select the layout, then select Delete (
) and confirm.
Lock Layouts
Locking a layout locks the display and prevents deletion or any changes to the layout displayed from any unintentional operation.
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From the Layout panel, select the layout you want to lock.
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To lock a layout, choose Lock from the Layouts menu option on the right hand side of your screen.
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Deselect the Lock option to Unlock the layout.
The Search and Lock layout options are only available for the web browser (HTML).
The Layouts menu and the Layout bar are visible only to hosts. The default layouts are Sharing, Discussion, and Collaboration. Any custom layouts are also listed. The Layout bar also displays thumbnails for the layouts. When a host chooses a different layout, the new layout appears on every attendee’s screen.
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To change the layout, do one of the following:
Choose Layouts > [Layout Name]
Select a layout in the Layout bar.
If the layouts don’t fit in the Layout bar, scroll through them and hover the pointer over the first or the last preview. You can also use the panning options or the mouse wheel to scroll through.
Prepare Mode allows hosts and presenters to create or modify a meeting room layout while the meeting is taking place, but without the participants seeing the changes until the host makes the changes visible.
Chat Panel isn't part of Prepare mode. You can't edit the layout of chat panel.
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Choose Switch to Prepare Mode from the drop-down on the top panel. Alternatively, select the wrench icon
in the lower right-hand corner of the screen.A pop-up appears to alert you that Prepare Mode is active.
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The Prepare Mode function highlights the live pods in blue and non-live pods in white.
NoteAny changes made to the live pods are instantly reflected to the participants.
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From the Layouts menu or the Layout bar, choose the layout you want to adjust. Then move, hide, or show pods as needed.
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When you finish adjusting the layout, choose End Prepare Mode from the drop-down menu, or select the wrench icon
a second time.This will turn off preparation mode and retrun you to the layout in which your meeting is currently operating. If you made changes to existing pods, the change will take effect for other meeting participants.
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To activate the new layout, select the Layouts menu and select the new layout. The meeting room will be transformed for participants.
Choose a background image for the meeting room
You can replace the default gray background with an image.
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Choose Meeting > Preferences.
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Select upload, then navigate to the desired image. If you haven’t previously added the file to Adobe Connect, select Browse My Computer.
Reset layouts to revert to the default layouts. Any modifications to the Sharing, Discussion, and Collaboration layouts are reverted, and custom layouts are deleted.
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To reset a layout, choose Reset to Default from the Layouts menu option on the right hand side of your screen.
You cannot reset layouts if a meeting is being recorded.
Specify Layout bar options
Layout bar options let you specify the docking position, and Auto hide settings. From the Layout bar menu, choose one of the following:
- Dock to Left: Enable user to dock the Layout Bar to the left edge of the meeting room window.
- Dock to Right: Enable user to dock the Layout Bar to the right edge of the meeting room window.
- Auto Hide: Enable to Auto Hide the Layout Bar. Select
to pull out the Layout Bar. - Layouts Panel: Enable/Disable Layouts Panel from the Meeting panel at the top.
