Learn about the usage of barcodes in forms, their benefits, data processing methods, and design tips for optimal performance.
Barcodes in forms convert user entries into scannable patterns that can be easily interpreted and stored in a database. This feature is especially useful for forms submitted on paper or via fax, simplifying the data entry process.
Benefits of using barcodes
Barcodes streamline the way you collect and process form data. Here are the key benefits:
- Time savings: Automates data capture and speeds up processing.
- Accuracy: Reduces manual data entry errors.
- Efficiency: Removes the need for manual reading and recording of form responses.
Processing barcode data
Barcode data in forms is captured and processed to simplify data entry and enhance efficiency. Once a barcode field is incorporated into a form, it allows the encoding of information entered by the user, whether electronically or on paper. After the form is filled out, the barcode data is extracted and interpreted in different ways, depending on the submission method.
For faxed forms, specialized tools like Adobe Acrobat Capture and LiveCycle Barcoded Forms Decoder extract and decode the barcode data from faxed images. Similarly, paper forms are scanned, and the barcode information is decoded using similar applications, ensuring that the data is accurately captured and processed for further use.
Adobe Acrobat Capture and LiveCycle Barcoded Forms Decoder are stand-alone products appropriate for enterprise workflows and are sold separately from Acrobat.
Designing barcodes for optimal performance
To ensure effective barcode use, keep the following design tips in mind:
- Positioning: Place the barcode away from envelope folds and page edges to avoid clipping during printing or faxing.
- Visibility: Ensure the barcode is easily visible and positioned for easy scanning. For handheld scanners, use tall, narrow barcodes that are no wider than 4 inches.
- Size: Ensure the barcode is large enough to accommodate the data. A barcode that’s too small may turn solid gray, causing scanning issues. Always test the barcode size before distributing the form.
